Votre vision est ambitieuse. Tout comme la nôtre.

Nos collaborateurs sont notre réussite. En tant que membre de notre équipe, vous contribuerez à l'excellence en ingénierie pour les marchés high-tech de demain, tels que les semi-conducteurs, les batteries, la pharmacie, la biotechnologie et les centres de données. Chez Exyte, vous ferez partie d'une communauté mondiale de chercheurs de défis, ambitieux et passionnés d'innovation. Ensemble, nous allons nous appuyer sur la longue histoire de notre entreprise et continuer à ouvrir la voie vers un monde meilleur.

Discover your exciting roles

To provide general administrative support to the Doc Control Team, Project Director and wider project team, in our new data center project site in Kouvola, Finland. 

Explore your tasks and responsibilities

• To attend regularly / daily team meetings – tasks involved in this include:
• • Preparing PowerPoint presentations / updating as required in readiness for each meeting and distributing accordingly
  • Taking meeting minutes and checking with attendees that all items are accurately recorded.
  • Distributing minutes after each meeting, following up on actions if required
• Daily use of the company’s Document Management System (SharePoint system) and Project Electronic Document Management System (Autodesk Construction Cloud – ACC) – becoming an expert in its use and a go to point for any assistance the team requires.
• Managing project documentation using the ACC platform should include:

• • Document Upload & Organization
  • Permission Management
  • Review & Approval Workflow Management
  • Document Tracking & Reporting
  • Collaboration & Communication
  • Compliance & Archiving

• Working with PowerPoint, Word and Excel Documents as required by team
• Compiling regular reports and distributing as required.
• Providing support to others in the use of the above MS packages if needed.
• Liaising with subcontractors and other disciplines involved in the project as requested by the team lead / manager 
• Organise and manage diaries for team members
• Organise external and internal meetings as directed by the team
• Meet and greet visitors arriving for meetings.  Ensure registration of visitors and security procedures are followed
• Liaise with other Administrators and Team Assistants throughout duration of project as required
• General Administration tasks to support the wider Project Teams such as:

• • Keeping project contact & distribution lists up to date
  • Manage meeting room bookings
  • Setting up conference calls as required
  • General office duties including typing letters, filing, photocopying
  • Act as a point of contact for EHS office queries.
  • Provide cover / support as required when other Team Assistants / Administrators are off

• Any other duties as may be identified from time to time

Show your expertises

Essential

• Fluent in Finnish
• Able to work on own initiative as well as a team player
• Accurate and organised methods of working
• Ability to work under pressure and to tight deadlines
• Experience of taking meeting minutes and accurately recording all actions.
• Excellent knowledge of Microsoft Office packages Outlook, PowerPoint, Word, and Excel
• Previous administration experience in similar role

Highly Desirable (but not essential)

• Driving Licence & own transport
• Previous administration experience within Data Centers

Contact Information *

Would you like to become part of the Exyte team? We are looking forward to receiving your application.

Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.

CONTACT:

Exyte est un employeur offrant des opportunités d'emploi égales et s'engage à garantir l'égalité des chances et un traitement équitable. Par conséquent, Exyte Group offre des opportunités d'emploi égales à tous les candidats qualifiés, indépendamment de l'origine, du sexe, de l'orientation sexuelle, de l'identité de genre, de la race, de la couleur, de la religion, du statut de vétéran protégé, du handicap ou des informations génétiques.