Votre vision est ambitieuse. Tout comme la nôtre.

Nos collaborateurs sont notre réussite. En tant que membre de notre équipe, vous contribuerez à l'excellence en ingénierie pour les marchés high-tech de demain, tels que les semi-conducteurs, les batteries, la pharmacie, la biotechnologie et les centres de données. Chez Exyte, vous ferez partie d'une communauté mondiale de chercheurs de défis, ambitieux et passionnés d'innovation. Ensemble, nous allons nous appuyer sur la longue histoire de notre entreprise et continuer à ouvrir la voie vers un monde meilleur.

Discover your exciting role

The Senior Specialist Legal & Insurance position plays a pivotal role in supporting the Legal Department by managing key functions related to corporate insurance, legal compliance, and administrative coordination. This position ensures the effective handling of insurance programs, claims management, and corporate documentation while facilitating seamless communication between internal and external stakeholders. With a focus on organization, compliance, and operational efficiency, the Senior Specialist contributes to the department's success by providing essential support for legal processes, financial oversight, and strategic initiatives.

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Exyte Group.

Explore your tasks and responsibilities

Corporate Insurance Program: Oversee the corporate insurance program, including managing renewals, audits, certificates of insurance, and providing monthly reporting.
Insurance Claims Management: Manage general liability, auto, workers' compensation, OCIP, CCIP, professional, and pollution insurance claims. Responsibilities include updating the claims matrix, monthly reporting, tracking claim expenses, ensuring timely responses, creating claim folders, drafting claim summaries, managing Document Storage System folders, and ensuring proper storage of emails and documents.
Coordinate Legal Deadlines: Track and manage response deadlines for non-insurance matters, working with inside and outside counsel to ensure timely and effective responses. Responsibilities also include updating the claims matrix, tracking expenses, creating claim folders, managing Document Storage System folders, and ensuring proper documentation storage.
Corporate Records Management: Maintain corporate books, draft resolutions and consents, ensure up-to-date and accurate corporate documentation. Process ROP requests, obtain approvals, and manage Power of Attorney (POA) requests and listings.
Licensure Compliance: Track, renew, and obtain necessary business registrations and professional licenses, ensuring ongoing compliance with relevant regulatory requirements.
 Forecast, Invoicing, and Budget Management: Prepare and oversee the Legal Department’s budget and financial forecasts. Track legal invoices, provide monthly financial reporting, and ensure invoices are properly coded and paid on time.
Expense Reporting: Prepare and analyze expense reports for the Legal Department, identifying trends and opportunities for cost savings.
Travel Coordination: Arrange travel for the General Counsel, including booking flights, hotels, car rentals, and managing travel calendars.
Calendar Management: Coordinate and manage the General Counsel’s calendar, scheduling meetings, appointments, and deadlines to optimize time management.
Administrative Support: Provide comprehensive administrative support to the General Counsel, Senior Counsel, and Staff Counsel, including preparing documents and coordinating meetings.
M&A Support: Assist with mergers and acquisitions, managing the knowers list and NDAs, and supporting related legal activities.
Monthly Reporting: Produce detailed monthly reports for the Legal Department, summarizing spending patterns and identifying potential risks.
Filing System Management: Oversee and organize the Legal Department’s filing system to ensure efficient document retrieval and storage.
Contract Review Tracking: Track internal contract review requests, ensuring timely processing.
Presentation Preparation: Prepare presentations for Legal, Insurance, and Compliance matters.
Liaison for Legal Matters: Serve as a liaison between internal and external parties to investigate and resolve legal matters, ensuring clear communication and effective issue resolution.
Legal Intranet Management: Maintain documents on the Legal intranet, ensuring that the most current versions are uploaded and easily accessible.

Show your expertise

• Bachelor’s degree plus 3-5 years of experience or 7-9 years of relative experience
• Ability to adapt and respond to requirements of the team.
• Must have exceptional communication skills, including writing and verbal skills to interface effectively with all levels of leadership and staff (e.g. memo, presentations, correspondence, and email)
• Ability to work efficiently and possess excellent time management skills
• Outstanding organizational skills and be detail oriented
• Exceptional organization and coordination skills
• Prior experience in administration support
• Working knowledge of Microsoft products (e.g. Word, Excel, Power Point, Outlook, etc.)

Non-Solicitation:  We are not currently accepting third-party agency candidates for this position. Any agency candidate submitted to any employee of Exyte may be contacted by Exyte without obligation to the third party agency.

Exyte US, Inc. is proud to be an Equal Employment Opportunity employer that is committed to supporting an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex (e.g., pregnancy, childbirth and related medical conditions, sexual orientation, gender identity or expression), national origin, disability status, genetic information, protected veteran status, or any other protected characteristic as outlined by applicable federal, state, or local laws.

CONTACT:

Exyte est un employeur offrant des opportunités d'emploi égales et s'engage à garantir l'égalité des chances et un traitement équitable. Par conséquent, Exyte Group offre des opportunités d'emploi égales à tous les candidats qualifiés, indépendamment de l'origine, du sexe, de l'orientation sexuelle, de l'identité de genre, de la race, de la couleur, de la religion, du statut de vétéran protégé, du handicap ou des informations génétiques.